Accounting Administrator

  • Receive, sort, open and distribute incoming mail and process outgoing mail
  • Prepare purchase requests for Youth Care and Admin, coding appropriately
  • Code and enter A/P Invoices into Quick Books
  • Process signed A/P checks for mail-out
  • Scan checks received into bank account – send bank report to both Membership Coordinator and Controller for entry into Database & Quick Books
  • Update Following Spreadsheets for entry into Quick Books
  • Petty cash
  • Gift cards
  • Holiday Time Taken
  • Insurance Benefits Reconciliation
  • In Kind/Volunteers
  • Responsible for obtaining new hire documents, PCN’s for current employees, insurance deductions, changes in bank accounts, RTO from HR admin and handing completed document in to Controller to include misc. deductions on PCN form with back-up documentation, i.e. Child Support, Student Loans, Bankruptcy, etc.
  • Verify insurance benefits enrollments, cancellation and workers compensation claims
  • Other related duties as assigned


  • Use independent judgment in use and interpretation of information received and in contacting Executive Team with information deemed urgent or critical to the organization or with information deemed confidential, sensitive and privileged
  • File, photocopy and collate
  • As needed, answer incoming telephone calls, determine purpose of call and forward to appropriate staff
  • Other related duties as assigned